ART HK Exhibitor & Projects Coordinator
Reporting to Exhibitor & Projects Manager
Gallery Liaison
• Sales Support – to provide support to Fair Director and Exhibitor & Projects Manager in communications with galleries from responding to gallery enquiries to sales pack distribution and follow up, etc.
• Assist Exhibitor & Projects Manager with contracted gallery enquiries
• Manage all gallery records on FileMaker database, from target galleries to contracted galleries, ensuring information is up to date and easily accessible
• Provide support in executing contracted gallery updates
• Assist in correspondence between logistical partners and exhibitors (in conjunction with the Operations Director and Exhibitor & Projects Manager)
• Provide gallery liaison support onsite during setup/Fair opening hours/take down
• Undertake initiatives to ensure participating galleries have best possible experience at the Fair
Special Programs
• Assist Exhibitor & Projects Manager in liaising with key partners: Para/Site, Colour My World, 1a Space, Hong Kong Open Printshop, etc. to manage their participation in the Fair Projects
• Support Fair Director and Exhibitor & Projects Manager in communications with galleries regarding potential installations at the Fair
• Undertake any necessary research (in conjunction with Exhibitor & Projects Manager, Operations Director and galleries) regarding logistical requirements and costs
• Support Fair Director and Exhibitor & Projects Manager in communications with galleries and partners regarding potential performances, and ensure logistical requirements and cost responsibilities are clear (also in conjunction with Operations Director).
Other responsibilities
• Assist Marketing team (on occasion, and where necessary) to gather information from galleries which is essential to their participation in the Fair
• Proofing of various marketing materials involving gallery names and details (Fair Catalogue, Fair Map, etc.)
Languages: Fluent English required. Cantonese and Mandarin are an advantage but not essential
Location: The role is based in our offices in Hong Kong
To discuss further, please email Eve Share Banghart, Exhibitor & Projects Manager on eve@hongkongartfair.com
